Employment

The New Press currently has two open positions for full-time employment: Junior Accountant and Executive Assistant and Receptionist.

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Executive Assistant and Receptionist

The Executive Assistant and Receptionist will support the organization’s Executive Director and staff the reception desk at The New Press’s office on Wall Street, New York. This is an opportunity for a highly organized multi-tasker to be a part of a thriving and unique social justice publishing company, supporting the day-to-day activities of a busy not-for-profit leader and being the face of the organization for visitors ranging from messengers and service people to authors and funders. The job entails extensive scheduling, general administrative duties, and organization of in-office meetings, lunches, and events.  In addition, the position staffs the organization’s front desk and serves as a back-up to the office manager as the organization transitions back to in-person work at the start of Fall ’22.

JOB RESPONSIBILITIES

Executive Assistant, reporting to the Executive Director
Provides support to the Executive Director in all areas of organizational management, including:

  • Scheduling (phone calls, zoom calls, meetings, lunches, travel)
  • Liaising with all departments to ensure colleagues have access to the Executive Director, that the ED is informed of all relevant meetings, and that information is shared appropriately.
  • Interacting professionally and diplomatically with colleagues, authors, funders, the New Press Board of Directors, and others.
  • General administrative tasks (phone answering and messages, email and print correspondence, photocopying, book mailings, database upkeep, filing, modest IT support, payment of occasional bills and monthly submission of American Express receipts, ordering books, sending gifts, etc.)
  • Meeting prep and cleanup for lunches, board meetings, special events
  • Other administrative and support activities as required

Receptionist, reporting to the Office Manager
Is stationed at the front desk and serves as the first point of contact for callers and visitors:

  • Answers incoming calls, helping callers and directing them to appropriate staff
  • Organizes phone coverage
  • Receives, sorts, and distributes mail
  • Maintains the organized and orderly appearance of the reception area, kitchen, and front conference room, including daily unloading of dishwasher, clean-up after meetings and events, wiping counters/surfaces, weekly emptying of fridge, etc.
  • Helps to organize office events
  • Arranges occasional food and refreshments for staff meetings, including presentation and hospitality for guests
  • Assists with the supervision and scheduling of interns and monitors attendance
  • Assists in troubleshooting/ placing service calls for office equipment (copiers, postage meter, phones, AC unit, fax machine, etc.)
  • Assists in overseeing mailing services operations
  • Assists in updating and circulating holiday closings and staff contact list
  • Assists in purchasing of office and kitchen supplies, etc.
  • Other responsibilities to be determined

REQUIRED EDUCATION AND EXPERIENCE

The ideal candidate will have:

  • A Bachelor’s degree
  • At least 18 months of executive assistant experience with a thorough knowledge of standard office procedure include correspondence formatting, phone etiquette, mailing procedures, meeting scheduling, and travel booking.
  • An interest in and commitment to the ideals of The New Press
  • Excellent written and oral presentation; a collegial demeanor and strong interpersonal skills
  • Accuracy and attention to detail
  • Exceptional organizational skills, diplomacy, pro-activeness and initiative, a pitch-in stance, and a high energy level
  • An ability to juggle multiple projects, prioritize effectively, provide status updates, and (with time) anticipate needs  
  • A propensity to meet deadlines
  • Ample experience with MS Office (including Excel) and general facility with digital/tech

PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  
  • While performing the duties of this job, the employee may be required to lift and/or carry up to 10 pounds and at times lift and/or carry up to 25 pounds.

HOW TO APPLY

Please email your resume, a thoughtful cover letter, and salary requirement to careers@thenewpress.com. Please put your name and reference the title of the position in the subject line. A writing sample will be required for candidates invited to interview. Submissions without thoughtful cover letters will not be considered.

We offer a competitive salary and excellent benefits. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The New Press is an Equal Opportunity Employer and candidates of color are strongly encouraged to apply.

The New Press is affiliated with the Technical, Office and Professional (TOP) Union, Local 2110 UAW, AFL-CIO; this position is not covered in the bargaining unit.

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Junior Accountant

We are looking for an ambitious Junior Accountant to provide support to the financial department by managing daily accounting tasks. This is an exciting opportunity to work with a dynamic 28-person not-for-profit organization which has both earned revenue from book sales and contributed revenue from philanthropic support. The person in this role must be comfortable working both independently and collaboratively and being part of a three-person professional team working to maintain order and transparency in the company’s finances. This is dual report to the Chief Finance and Administrative Office (CFAO) and the Accounting Manager.

Entering accounts receivables/payables and reporting are a large part of the junior accountant’s day-to-day work. The ideal candidate will be well-versed in accounting principles (GAAP), able to work comfortably and accurately with numbers, and have an excellent attention to detail.

JOB RESPONSIBILITIES

  • Accounts Payable – Receive and enter AP Vouchers in Acumen Book. Research and resolve vendors invoice and payment issues.
  • Respond to queries from authors, literary agents, vendors, and managers regarding payment of bills.
  • Liaise with Development Department to monitor grant income and expenses.
  • Work collaboratively with editorial, publicity, marketing, production, contracts, and rights departments to process requests in a timely fashion and to provide financial information as needed.
  • Accounts Receivable - Process incoming payments. Perform day to day A/R transactions. Assist with collection calls and A/P queries.
  • Assist with the preparation of monthly closings, and account reconciliations. 
  • Work with the CFAO and Accounting Manager to prepare for annual audit.
  • Support the Finance Department with financial analysis and special projects.
  • Ensure that all restricted grants’ expenses are recorded correctly in Acumen Book. 
  • Prepare monthly expense reports for all restricted grants.
  • Reconcile petty cash account with Accounting Manager.
  • Reconcile Amex expenses; distribute monthly statements to staff, and post journals to correct accounts.
  • Sort, file, copy, scan, fax and process documents according to accounting procedures.
  • Post and process journal entries to ensure all business transactions are recorded.
  • Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines.
  • Update financial data in databases to ensure that information will be accurate and immediately available when needed.
  • Assist accounting manager with the preparation of monthly/yearly closings.
  • Provide financial status information by preparing special reports and completing special projects.
  • Maintain general ledger accounts by reconciling accounts receivable detail and adjusting entries for amortizations prepaids, analyzing, and reconciling payable ledgers, preparing fixed asset depreciation and accruals.
  • Secure financial information, keeping information confidential.
  • Maintain accounting controls by following policies and procedures, complying with federal, state, and local financial legal requirements.
  • Update job knowledge by participating in educational opportunities, reading professional publications.
  • Additional responsibilities and projects as directed by the CFAO.

REQUIRED EDUCATION AND EXPERIENCE

The ideal candidate will have:
  • BSc/Ba in accounting, finance or relevant field
  • 2+ years in accounting and/or finance
  • Prior experience in Publishing and Acumen Book accounting system preferred
  • Proven experience as a junior accountant
  • Excellent organizational skills
  • Facility with numbers, figures, and analysis
  • Good understanding of accounting and financial reporting principles and practices
  • Excellent knowledge of MS Office and familiarity with relevant computer software 
  • Excellent references and the ability to communicate effectively both orally and in writing. 
  • A detail-oriented, self-starter disposition, able to take initiative
  • An ability to work autonomously with great accuracy, pitch in as needed, and provide all-around support and back-up to Finance Director in a busy, thriving not-for-profit setting

HOW TO APPLY

Please email your resume, a thoughtful cover letter, and salary requirement to careers@thenewpress.com. Please put your name and reference the title of the position in the subject line. A writing sample will be required for candidates invited to interview. Submissions without thoughtful cover letters will not be considered. No phone calls, please. We regret that we can respond only to those applicants who are invited for an interview.
 
We offer a competitive salary and excellent benefits. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
 
The New Press is an Equal Opportunity Employer and candidates of color are strongly encouraged to apply. 
 
The New Press is affiliated with the Technical, Office and Professional (TOP) Union, Local 2110 UAW, AFL- CIO; this position is not a part of the bargaining unit.