The New Press currently has two open positions for full-time employment: Producation Assistant and Manager, Inventory and Sales Operations. Information about both positions can be found below.

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Production Assistant

Overview:

Summary:

• Provide administrative support to the Senior Director of Production and assume responsibility for other tasks as described below and as needed.

• Provide general and administrative support to the Senior Managing Editor and Production Editor and assume responsibility for other tasks as described below and as needed.

Responsibilities:

• Handle all aspects of reprint production
• Maintain up-to-date digital archive of text and component files
• Facilitate text and cover corrections
• Update database (Filemaker) and P.O. and schedule spreadsheets
• Prepare and issue purchase orders as directed by the Senior Director of Production
• Schedule and track the progress of titles
• Attend weekly production meeting
• Distribute samples
• Handle reprint special orders and oversee special distribution projects
• Prepare text PDF for advance reading copies, upload all PDF files to vendor FTP, write and issue purchase orders, track progress on Excel spreadsheet, and update publicists
• Confirm that ebooks go on sale simultaneously to the print versions
• Monitor quality control, investigate and solve problems exercising discretion to resolve disputes between vendors and the Press
• Consult with and keep Senior Director of Production apprised of all problems, issues, and possible resolutions
• Convert backlist title Quark files to Quark 9.0 and export PDF file for ease of reference
• Maintain and update external hard drive archive of print-ready asset files for all initial and reprint titles including multiple editions
• Maintain physical first-print library and production reprint library once we are back in the office

• Oversee reprint corrections
• Provide proofreading assistance
• Create JPGs of final jackets and maintain jacket archive
• Handle all prepress work related to reprint corrections for print and ebooks
• Transmit changes to typesetters and proof changes before requesting final files
• Transmit the same changes to Senior Director of Production for related ebooks
• Manage reprint files on server and update FileMaker once changes have been made
• Update final book PDFs on server with reprint changes
• Notify rights department of all reprint corrections
• Distribute production files as needed by the rights department, publicity, and others
• Send book samples
• Assist with routing and tracking component materials

Qualifications:

• An equivalent combination of college education and work experience acceptable, college degree preferred
• A minimum of one year of experience in book production including working knowledge of desktop typesetting applications, electronic prepress, book and component printing
• Superb attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Ability to work independently as well as part of a team
• Excellent communication skills, including an ability to interact with other New Press employees across various departments
• Strong organizational and time management skills
• Proficiency with Microsoft Office: Word, Excel, and Outlook; and familiarity with: Adobe Creative Suite: InDesign, Photoshop, Adobe Acrobat Pro DC, FileMaker Pro, and Quark
• Familiarity with Webster’s Collegiate Dictionary, 11th Edition, and The Chicago Manual of Style, 17th Edition
• Strong interest in book publishing, must be a good team player who enjoys working collaboratively and across departments.

Additional Information:

Manager, Inventory and Sales Operations

Overview:

The New Press (TNP), an award-winning, independent not-for-profit book publisher, has an exciting opportunity for a Manager, Inventory and Sales Operations to join its team.  This position is responsible for all aspects of inventory management, from initial publication through the lifecycle of a title; sales reporting and analyses; and fiscal sales forecasting and budget analyses for The New Press.  It performs a critical role in managing the organization’s sales and inventory and liaising with TNP’s distributor, Ingram. It reports to the Director of Sales and Subsidiary Rights with a dotted line report to the Publisher and liaises with TNP staff, customers, authors and with sales, inventory, and warehouse staff at Ingram.

Essential Duties and Responsibilities:

Inventory

• First print runs: conduct analysis and make recommendations; research and recommend pricing.
• Analyzes daily/weekly sales from accounts to determine if front and backlist inventory on hand is sufficient to meet demand; recommend reprint quantities; work with distributor on inventory allocations across five warehouses for timely fulfillment of orders.
• Works with Finance to resolve sales and inventory discrepancies, and reconcile inventory.
• Recommend titles to be setup for digital reprinting and print-to order based on demand and production cost analyses.
• Conduct seasonal remainder and hurts reviews with Publisher; oversee full cycle of sales of remainders and hurts to 3rd party accounts; liaise with warehouse on related work orders; review dispositions.
• Primary contact for The New Press to distributor to provide warehouse operations support.
• E-books: Primary contact for The New Press to distributor to address and resolve file distribution errors and file errors; ensure e-book metadata and file types are compliant with backend account requirements; recommend backlist titles for e-book conversion.

Sales

• Generate and provide Finance and the Publisher fiscal sales forecast and budget analyses.
• Front list title sales goals and pricing: conduct analysis and work with Publisher, Associate Publisher and director of sales to set print laydown goals and pricing on seasonal basis.
• Generate weekly, quarterly, title and channel sales reports and analyses for Publisher and Sales Director.
• Generate weekly sales budget report for Publisher’s office.
• Initiate new sales reporting in response to sales trends and for special projects, with heavy reliance on ad-hoc reports.
• Oversee special and direct sales; providing quotes, processing payment, and generating invoices.
• Custom editions: negotiate sales terms; liaise with Publisher, Director of Production and distributor on manufacturing costs and fulfillment of orders.
• Review titles that are OSI for potential sales opportunities.
• Billings: review monthly distribution statements for accuracy.
• Meetings: attend weekly marketing and seasonal launch meetings, pre-sales and sales conferences, and trade shows as requested.

Metadata and Databases

• Metadata: primary contact with distributor for all TNP metadata: distribute forthcoming title metadata on seasonal basis; review metadata distribution for backlist titles; address and resolve metadata distribution errors with distributor.
• Construct internal metadata processes and workflows in response to evolving distributor requirements.
• Serve as publisher consultant to distributor on new and revised inventory and sales database functionality.

Qualifications:

Candidates MUST meet the following basic qualifications in order to be considered for this role:

• A college degree and a minimum of three years in a similar position with similar responsibilities in inventory management in book publishing.
• Strong, current experience in at least one of the following:  inventory or sales analyses, particularly with creating ad hoc reports.
• Basic knowledge of book manufacturing.
• Excellent Excel skills.
• Strong analytic skills.
• Superb attention to detail and ability to work under pressure.
• Ability to manage multiple priorities in a deadline-driven environment.
• Ability to work independently as well as part of a team.
• Excellent communication skills, including an ability to interact with other New Press employees across various departments.
• Strong interest in book publishing, must be a good team player who enjoys working collaboratively and across departments.

Additional Information:

This is a full time position: Monday through Friday, 35 hours per week.

PLEASE NOTE: During the current period of COVID-19 related restrictions, this position may start as a remote position, with the transition to onsite in NYC when the office reopens.  We will continue to monitor the evolving COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our virtual interview process.

How to Apply:

Please email your resume with a thoughtful cover letter that includes salary requirements to careers@thenewpress.com. Please reference the title of the position – Manager, Inventory and Sales Operations -- in the subject line.  Submissions without a cover letter and salary requirements will not be considered. No phone calls, please. We regret that we are only able to respond to those applicants we select for interviews.

The New Press offers a competitive salary and excellent benefits. In compliance with federal law, any person hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The New Press is affiliated with the Technical, Office and Professional (TOP) Union, Local 2110 UAW, AFL-CIO; this position is included in the bargaining unit and is a Grade V position.

EEO Statement
The New Press is committed to diversity, equity, and inclusion and all qualified applicants will receive consideration for employment. The New Press will not discriminate on the basis of race, ethnicity, gender identity, gender expression, economic status, religion, creed, sexual orientation, disability, Union activity, marital and/or parental status, citizenship, national origin or alienage, ancestry, genetic information, size, age, military or veteran status, arrest record, or any other characteristic protected by applicable federal, state, or local laws.