The New Press is currently seeking a Chief Finance and Administrative Officer and a Development Assistant. Established in 1990, The New Press is a book publisher designed to amplify progressive voices for a more inclusive, just, and equitable world. Due to the Covid-19 pandemic our Wall Street area office is currently closed, with employees working remotely.

an exciting opportunity for a dynamic and enthusiastic Development Assistant to be part of our four-person development team. An immediate, full-time position reporting to the Director of Development, the Development Assistant provides administrative support for the department and works to help implement strategies that ensure the sustainability and organizational growth of The New Press. Due to the Covid-19 pandemic, The New Press office is currently closed and the position will be a remote one until we return to our office, which we expect to do in the coming months.

Development Assistant

Responsibilities

Under the direction of the Director of Development and in collaboration with the Senior Development Officer and the Major Gifts Officer, the Development Assistant will:

• Manage the timely acknowledgment of donations: record and process gifts; manage acknowledgements and tax receipts; prepare fundraising mailings and emails; liaise with the Finance department
• Support the Development Team with donor engagement, including maintaining individual prospect files, foundation prospect files, and outreach support, including scheduling meetings for the development staff and the executive director, as it pertains to development
• Update database records with pledge documentation, constituent action details, and other data; maintain analytical reports, queries, and exports
• Lead in maintaining accurate and complete donor records; ensuring integrity and quality of the donor database; and managing internal tracking codes, business rules, and other functions
• Maintain and produce segmented donor mailing lists for use in fundraising appeals and email outreach
• Assist the Senior Development Officer with foundation research, briefing packets, and reporting materials.
• Support communications efforts with posting content and scheduling and implementing e-blasts and other communications materials.
• Assist with managing fundraising and cultivation events, including the annual Social Justice Awards gala, coordinating planning, outreach, logistics, and follow-up correspondence
• Oversee department interns: recruit, interview, manage, and evaluate.
• Perform general administrative duties for the Development department, including circulating meeting agendas, taking clear, action-oriented meeting minutes, general correspondence, filing, mailings, and scheduling meetings as well as additional duties as may be determined.
• The ideal candidate will be good with people and will have excellent communications and time management skills.

Qualifications

• A minimum of the equivalent of one to two years of relevant work experience working in development
• Exposure to donor databases and an aptitude for digital development and email communications tools
• Strong verbal and written communications skills
• Highly detail-oriented, organized, and motivated
• Superb administrative skills including facility with Microsoft 365 and Google G Suite
• Ability to manage multiple work projects, comfortable working in a fast-paced environment
• Flexibility, and ability to navigate participating in different team environments
• Discretion and sensitivity in handling and safeguarding confidential information
• Bachelor’s degree preferred.

How to Apply

Please email your resume and a cover letter that includes salary requirements to careers@thenewpress.com. Please reference the title of the position (Development Assistant) in the email subject line. Submissions without a thoughtful cover letter and stated salary requirements will not be considered. No phone calls, please. We regret that we are only able to respond to those applicants we select for interviews. We offer a competitive salary and excellent benefits. In compliance with federal law, any person hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Chief Finance and Administrative Officer

Reporting to The New Press's Executive Director, Diane Wachtell, with a dotted line to the Publisher, Ellen Adler, the Chief Finance and Administrative Officer (CFAO) will lead and manage all financial, administrative, and operational aspects of the company. Serving as a member of the senior leadership team, the CFAO will leverage effective finance and data systems; conduct finance and operations analysis; and help create a high-performing, collaborative, and values-driven culture across the organization.

The CFAO will manage a small team, leading and coordinating fiscal functions and management; administrative services; human resources; and IT and infrastructure, including systems and systems integration.

The CFAO will work with the finance committee of the Board to support The New Press's financial and organizational health and growth trajectory as the organization's structure evolves toward sustainability. The CFAO will be responsible for preparing, interpreting, and effectively communicating financial information and analysis to the senior leadership team, the finance committee of the Board, and the full Board of Directors to facilitate sound financial decisions.

The ideal candidate will be a collaborative and detailed-oriented leader who brings expertise in financial and strategic planning, accounting, nonprofit and/or business administration, business growth strategies, and effective human resources. Publishing experience will be considered a major plus. Successful candidates will be experienced with the relationship between technology and organizational growth and evolution and able to navigate the demands of a relatively small (30-person) nonprofit organization. Like all senior positions at The New Press, the role shuttles regularly between strategic leadership and hands-on administration. This leader will have a strong work ethic, a commitment to clear goals and measurable outcomes, and an ability to learn quickly within a nonprofit publishing organization. Additionally, CFAO will provide leadership for the ongoing diversity, equity, and inclusion efforts at a publisher widely considered a field leader for its DEI practices.

Candidate Profile

The Chief Finance and Administrative Officer of The New Press will have the following responsibilities:

Financial Management

• Oversee and manage short- and long-term financial planning for earned and contributed revenue for the annual budget cycle.
• Manage finance and accounting functions, including monthly, quarterly, and annual financial statements, inventory policies including setting reserves, royalty accounting and semi-annual royalty payments, payroll, taxes, and other government filings.
• Provide senior leadership to the annual budget and reforecast processes and oversee the timely release of all financial data to be shared with senior management, the department directors, and the Finance Committee of the Board.
• Provide senior leadership to the audit process, working with the Finance team to ensure that the audit preparation occurs on a timely basis and that accounting practices are GAPP compliant.
• Collaborate with senior leaders and various staff to develop systems and integration of other software used by the organization for effective monitoring, analyzing, forecasting, and reporting.

Business Strategy

• Oversee strategic planning processes and develop business plans and appropriate infrastructure plans to support goals of the organization.
• Conduct business analyses, monitor key financial metrics, and compile appropriate reports for management and board reporting.
• Provide financial information for publishing processes, balancing the financial goals of the editorial, development, sales, and marketing teams.
• Manage relationships with auditors, banks, insurance brokers, software vendors, consultants, and other key counterparties.
• Drive business process improvement by bringing best practices to the accounting and operations functions.

Human Resources and Operations

• Ensure that the organization is providing high levels of HR service across all areas, including recruitment, labor-management relations (some staff are unionized), benefits (currently provided by Oasis, a PEO), talent management, mentoring, and personnel policies/relations.
• Responsible for assisting with hiring and retaining staff including career coaching and personal and professional development, as well as overseeing Union negotiations.
• Provide strategic guidance and evaluation of internal technology infrastructure and systems. Work with external IT partners to identify and champion the development of IT systems and strategies to support operations, productivity, and data security.
• Enhance and enforce operations policies and procedures including purchasing, security, and safety procedures. Manage post-Covid return-to-office policies and procedures.

Team and Organizational Leadership

• Build and supervise a team of finance and administrative staff to achieve organizational goals and priorities.
• Provide the team with mentoring, coaching, and professional development opportunities.
• Collaborate with other senior leaders in sustaining a culture of equity, inclusion, diversity, transparency, and accountability. Support diversity, equity, and inclusion efforts.

Knowledge, Skills, and Abilities

The ideal candidate will have the following professional and personal qualities, skills, and characteristics:

• Strong business acumen and analytical skills; demonstrated experience analyzing financial and operational data: deep knowledge of not-for-profit and/or publishing accounting; highly advanced critical thinking; oversight of the successful implementation of software; and expert problem-solving skills to develop and apply innovative solutions.
• Demonstrated knowledge of best practices employed in finance, HR, and office Operations.
• Experience identifying and implementing new systems, platforms, and processes that result in greater efficiency and innovation.
• Proficiency with financial management software.
• Superior organizational skills, with an ability to work independently, meet deadlines, exercise considerable judgment, discretion, and initiative in coordinating and overseeing the work of others.
• Ability both to think strategically and to initiate and manage multiple projects from inception to completion.
• Experience providing direct support and presentations to Board of Directors.
• Advanced leadership skills in the context of a small organization or unit where all employees are directly engaged in core operational or business functions.
• Proven people manager with strong track record coaching, empowering, and developing staff and supporting an equitable and inclusive culture.
• Exceptional interpersonal, communication, and presentation skills with the ability to motivate, influence, and persuade; ability to interact with all members of the organization in ways that enhance understanding, respect, cooperation, and problem solving.
• Bachelor's degree and a minimum of ten years of relevant experience in administrative and financial management, or a combination of education and relevant experience required; MBA preferred but not required.

Compensation & Benefits

The New Press offers a competitive salary. Full-time employees have access to competitive benefits, including health, dental, vision, 401(k), etc.

Contact

Koya Partners, the executive search firm that specializes in mission-driven search, has been exclusively retained for this engagement. Molly Brennan and Martens Roc are leading this search. To express interest in this role please submit your materials here. All inquiries and discussions will be considered strictly confidential.

EEO Statement
The New Press is an Equal Opportunity Employer. Persons of color are strongly encouraged to apply. The New Press is committed to diversity, equity, and inclusion and all qualified applicants will receive consideration for employment. The New Press will not discriminate on the basis of race, ethnicity, gender identity, gender expression, economic status, religion, creed, sexual orientation, disability, Union activity, marital and/or parental status, citizenship, national origin or alienage, ancestry, genetic information, size, age, military or veteran status, arrest record, or any other characteristic protected by applicable federal, state, or local laws.

The New Press is affiliated with the Technical, Office and Professional (TOP) Union, Local 2110 UAW, AFL-CIO, but these positions are not covered in the bargaining unit.